Accounting Specialist

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  • Full Time
  • Casper

Website Casper College

Your Life, Your College, Your Future.

The position of Accounting Specialist provides timely and accurate accounts receivable billing to students and organizations; prepares all checks for accounts payable disbursements and refunds from student accounts; assign, monitor, and maintain student meal plans and coordinate meal plan information with the food service contractor, and assist with miscellaneous general accounting responsibilities.  This position requires excellent customer service, organizational skills, and great attention to detail.

Essential Duties:
Responsible for activities related to general student accounts receivable; process monthly billings for all situations including regular accounts receivable, payment arrangements and special arrangements;  assist with preparation and monitoring of special arrangement accounts, and monitor and maintain student address information as mail is returned
Process and appropriately distribute all checks including accounts payable, financial aid refunds, and disbursements from student accounts due to changes in enrollment, housing, or account overpayments
Prepare Checks Written Report monthly for the Casper College Board of Trustees.
Responsible for scanning and linking of all documents related to general student accounts receivable, payment arrangements and special arrangements
Responsible for the preparation and monitoring of sponsor / third party billings including ACE, DVR, WYTAG, WIA; KEY; includes billing to companies for programs through the continuing education, community service, and workforce development departments.
Responsible for the accurate recording, timely billing, and recording payments for campus departments and external agencies that have used Sodexo food service; preparations of reconciliation of the food service account to the general ledger
Responsible for collection activities, including notifying accountholders prior to submission and submitting accounts; maintaining accurate, up-to-date files of collection clients, and processing payments received from various collection agencies
Responsible for miscellaneous accounting reconciliations and billings; chargeback of general office supplies to campus departments, and reconciliation of travel advance account
Answer incoming phone calls regarding student account statements and other miscellaneous issues; provide information and solutions or refer inquiries to appropriate college departments and personnel
Act as the primary back-up for cashiers in processing payments and cash receipts for students and college employees/departments. Act as the primary back-up for the Accounts Payable specialist, including processing invoices and vouchering payments
Maintain current knowledge of a wide variety of policies, procedures, regulations (including FERPA), current office practices, and computer/technology applications
Maintain expensive knowledge about campus, community, programs of study, services, etc.
Train and provide work direction and guidance as directed
Other general duties as assigned

Work Environment:
Typical work environment is an office setting requiring normal safety precautions. Work is usually performed during the normal work day, however, occasional early morning, late evening and weekend work may be required. Short periods of time will be spent outdoors travelling between campus buildings in various weather conditions.  Noise levels are minimal.

Physical Demands:
Employee must be able to sit for long periods of time (less frequently standing for long periods of time), speak, hear, use hands and fingers to handle materials and use computers, feel, and reach with hands and arms.  Occasional lifting of up to 20 pounds may be required (office supplies, paper boxes, etc…). Specific vision abilities are close up and the ability to adjust focus.

Minimum Qualifications:
Associate degree or equivalent college course work with concentration in accounting, general business, and math or experience in accounting related field
2 years of work experience in office environment with responsibility for general accounting, including account reconciliations, accounts receivable, account collections, preparation of accounting entries, and cash handling experience
Excellent communication skills both verbally and in writing
Strong organizational skills
Self-directed and motivated
Excellent customer service skills

Knowledge of:

Casper College policies and procedures.
Departmental policies and procedures.
Federal regulations concerning Financial Aid.
Accounting, business, and office practices and procedures.
FERPA rules and regulations.
Office equipment such as computer, printer, fax machine, photocopier.
Microsoft Office Suite and other related software applications.

Ability to:

Understand and apply basic accounting principles to the maintenance of routine fiscal and accounting records.
Understand and utilize college administrative software solution (Ellucian Colleague) as well as software applications (Excel and MSWord).
Reconcile accounts
Work confidentially with discretion.
Be detail oriented
Interpret, apply, and explain rules, regulations, policies and procedures
Analyze situations accurately and adopt an effective course of action
Plan, organize and prioritize work; meet schedules and time lines.
Understand and follow oral and written directions.
Communicate effectively, both orally and in writing.
Communicate effectively in confrontational situations.
Establish and maintain effective working relationships with others.
Make arithmetic computations with speed and accuracy.
Proficiently operate a 10 Key calculator

Desired Qualifications:
Associate or Bachelor’s degree in accounting, business, or a related field from an accredited educational institution
Direct experience in accounting, accounts receivable or related area
Experience with Ellucian Colleague or related enterprise accounting systems

To Apply:
Application, complete with 3 references
CV or Résumé
Cover letter
Copies of transcripts (official transcripts required upon employment)

Note to Candidates:
Employment is contingent upon a successful background check.
This is a full-time, benefited position.

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