Benefits Specialist

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  • Full Time
  • Casper

Website Casper College

Summary:
The Employee Benefits Specialist manages all employee benefit programs and assists with leave programs for the college.

Responsibilities:
The Employee Benefits Specialist is responsible for a variety of routine and complex administrative, technical, and professional work in analyzing and administering the various components of the employee benefits, workers’ compensation programs, and leave program coordination for Casper College, while maintaining a high degree of confidentiality. This position reports to the Director of Human Resources.

Dimensions:
Number of Benefited employees: Average of 380

Insurance changes processed: Approximately 200 annually

Family Medical Leave Act (FMLA):  Approximately 50 annually

Workers’ Compensation:  Approximately 25 annually

ADA compliances:  Approximately 2 to 5 annually

Injury/Accident Reports and Liability Claims:  Approximately 15

Essential Duties:
Benefits:

Administers employee benefit programs in compliance with carrier contracts (e.g. enrolling new employees, explaining benefit options, organizing benefit fairs, mediating benefit eligibility and payment issues, open enrollment, etc.) for the purpose of providing maximum coverage to employees.
Knowledge of guidelines set forth by Employees’ Group Insurance regarding the administration of the group health, dental, life, vision, disability, long term care insurance and flex plans.
Develops a wide variety of written and electronic materials (e.g. policies related to employee benefits, forms, procedures, brochures, pamphlets, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
Distributes documents (e.g. open enrollment packets, new/change forms, fringe benefit packages, flyers, COBRA, cafeteria plan, life insurance and retirement forms, etc.) for the purpose of providing information and proof of insurance coverage(s).
Maintains a wide variety of benefit information for the purpose of providing an up-to-date reference and audit trail.
Processes a variety of information (e.g. health, dental, vision, life, cafeteria plans, LOA, disability, workers’ compensation, and retirement benefits, eligibility, etc.) for the purpose of documenting and disseminating information to appropriate parties.
Benefit plan maintenance in College’s Colleague ERP system.
Coordinate the college’s efforts with Affordable Care Act compliance.
For the purpose of ensuring accurate eligibility and payment information and complying with contract provisions, reconciles enrollment forms with payroll records.
Researches discrepancies between employee, payroll, benefit provider(s) and government agencies for the purpose of ensuring accuracy of records and maximizing eligible payments.
Resolves conflicts with benefit providers for the purpose of verifying eligibility, conveying information and processing claims.
Report and record workers’ compensation and general liability claims to insurance provider.
Manage college FMLA (Family Medical Leave Act) operations and monitor employee leave plans.
Consults with employees and supervisors regarding leave, leave balances, and leave eligibility.
Reconciles monthly benefits with payroll specialist.
Determines applicable insurance policy per event.
Coordinate the transfer of claims to third parties.
Coordinate the return to work and leave of absence programs due to accident, illness, or injuries.
Prepare employment and wage information as required.
Uses excellent communication skills to establish and maintain effective working relationships with employees and their families, potential recruits, executives, board members, regulatory agencies, attorneys, brokers/agents, providers, insurance carriers and members of the general public.

Risk:

Report and record workers’ compensation and general liability claims to insurance provider.
Coordinate and tracks intake of accident/injury reports.
Compiles evidentiary documentation of injury claims and accident factors to assist the VP of Admin and HR Director in the investigative process.
Determines applicable insurance policy per event.
Coordinate the transfer of claims to third parties.
Coordinate the return to work and leave of absence programs relative to work related injuries.
Maintain risk management records and manage claim tracking system.
Assists in contract review regarding liability limits and workers’ comp coverage.
Coordinate intake of accident/injury reports.
Maintain risk management records and manage claim tracking system.
Other duties as needed.

Work Environment:
Typical work environment is an office setting requiring normal safety precautions. Work is usually performed during the normal work day, however, occasional early morning, late evening and weekend work may be required. Short periods of time will be spent outdoors travelling between campus buildings in various weather conditions. Due to busy seasons, there will be specific times of crucial availability when leave time may not be approved.

Physical Demands:
Employee is regularly required to sit, speak, hear, use hands and fingers to handle materials and use computer, feel, and reach with hands and arms. Occasional lifting of up to 10 pounds may be required. Less frequent lifting of up to 25 pounds may be required (office supplies, paper boxes, etc…).

Minimum Qualifications:
Associate degree from an accredited institution
3 (three) years of experience within human resources, risk management, benefits, insurance, or similar setting.
Fundamental understanding of human resources
High attention to detail
Knowledge of:

Current state and federal laws and regulations that pertain to, leave policies, Workers’ Compensation, OSHA, general liability, FMLA, FLSA, ADA, retirement,(e.g. defined benefit, defined contribution, 403 and 457 plans), and cafeteria plans.
Accounting, insurance, and legal practices and terminology pertaining to human resource practices, benefits and property and casualty insurance.
Ability to:

Communicate effectively both verbally and in written form with employees and their families, potential recruits, executives, board members, regulatory agencies, attorneys, brokers/agents, providers, and members of the general public.
Establish and maintain effective working relationships with a wide variety of people.
Assure confidentiality and security of information
Read, understand, interpret, explain and apply federal and state regulations and guidelines.
Organize resources, establish priorities, work under pressure and meet deadlines.
Proficiency with personal computers and related software applications (spreadsheet, word processing, database, e-mail, internet)
Collect and compile information from various sources, analyze data and create reports.
Manage confidential and sensitive information and issues with professionalism.
Apply sound judgment based on experience and knowledge for problem solving and decision making.
Work with all varieties/variations of office equipment

Desired Qualifications:
Bachelor’s Degree from an accredited institution
Experience in human resources
Experience working with employee benefits
CEBS, ARM and/or related certification/designations

Apply by August 30, and include the following:
Application, complete with 3 references
CV or Résumé
Cover letter
Copies of transcripts (official transcripts required upon employment)

Note to Candidates:
Employment is contingent upon a successful background check.
This is a full-time, benefited position