ServeWyoming is hiring a Program Manager for AmeriCorps and Program Assistant – Professional Volunteer Network.
Program Manager for AmeriCorps
Salary $40,000 – $50,000
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Program Manager Job Description
Position Open Date: May 7, 2019
Position Closing Date: May 20, 2019
Salary Range: $40,000 – $50,000
Paid holidays and personal time as determined by Executive Director. Travel Reimbursement at Federal Level. Eligible for 3% of salary/month for a matching IRA after 30 days. Eligible for group life insurance after 30 days.
The Program Manager is responsible for processing and tracking national service program grants and resources (state, federal, private and in-kind) and monitoring all aspects of ServeWyoming AmeriCorps grants. Duties include establishing and administering national service subcontracts to ensure financial and programmatic compliance with grant funding requirements; monitoring grantee compliance and performance to ensure grants are administered according to requirements and that project objectives are met; and providing program coordination and technical assistance to grantees and other constituents to facilitate statewide national service and volunteerism efforts. This position is under the direction of the Executive Director and works on a team with the Senior Program and Training Officer.
50% Grants & Financial Management:
Assist Executive Director in various financial compliance and management aspects of the organization.
Design, compile and distribute Request For Proposal (RFP) packets
Collect, compile and distribute grant proposals to review committee and Commission for funding consideration
Recruit peer Reviewers
Facilitate review meetings (produce agenda, educate reviewers, select leader, provide guidance)
Review proposals for basic compliance
Distribute and collect cooperative agreements
Manage eGrants system and monitor commitment tracker and 30 day exits for AmeriCorps members
Troubleshoot for education award problems
Update programs on new provisions
Monitor program progress towards objectives
Develop action plans for programs struggling to meet compliance
Track program compliance
Enforce grant guidelines regarding progress
Conduct monitoring site visits for programmatic and fiscal compliance
Review and compile program Federal Financial Reports (FFR)
Manage grant budgets and monitor federal fund expenditures
Assist grant application review process consulting with the Senior Program and Training Officer; oversee recruiting & orientation for grant reviewers
Provide federal rules/regulations, policies/procedures and other technical assistance to AmeriCorps grantees to ensure compliance
Assess AmeriCorps program goals and accomplishments to determine effectiveness; measure outcomes for federal reporting; compile data and program information for agency and federal reports
50% AmeriCorps Program Development & Training
Provide technical assistance to agencies drafting AmeriCorps grant application
Organize, develop and facilitate training on topics for Program Directors along-side of the Senior Program and Training Officer
Develop and carry out cross stream training
Establish reporting guidelines and due dates
Trouble-shoot for AmeriCorps program staff and AmeriCorps members
Assist with conflict resolution issues for AmeriCorps Programs
Assist programs in developing sustainability plans
Conduct eGrants management and training
Assist with program start-up and ongoing technical assistance to AmeriCorps staff
Train Program Directors / Staff on My Service Log
Schedule and facilitate Program Director meetings and conference calls with Senior Program and Training Officer
Attend and train at all program Pre-Service Orientations
Monitor AmeriCorps programs for compliance
Minimum Qualifications and Attributes:
High school diploma or equivalent required; prefer Bachelor’s Degree in accounting, business or public administration, community/social services, or a related field (e.g., communications, finance, economics, etc.).
1 – 3 years experience with federal, state or foundation grant management, budget and financial management; and grant writing a plus.
Commitment and knowledge of all types of national service; experience with AmeriCorps programs preferred.
Willing to travel both in and out of state
Be available full-time (40 hours per week); weekend/evening hours are sometimes required
Must have excellent communication (both verbal and written)
Be a US citizen, national, or lawful permanent resident
Possess a current and valid driver’s license
Knowledge, Skills and Abilities Required:
Knowledge of financial management, monitoring and budgeting preferred.
Knowledge of federal grant management and or compliance a plus.
Knowledge of adult learning principles and ability to apply them in connecting training and technical resources to measurable outcomes in organizations and their programs.
Must thrive in a work environment of significant growth, development and change.
Excellent time management and organizational skills, detail oriented, and the ability to work both independently with moderate supervision and as part of a project team.
Ability to manage multiple tasks simultaneously and meet multiple deadlines.
Ability to understand and communicate complex regulations, policies and procedures to others.
Strong interpersonal skills to develop and maintain cooperative, professional and productive work relationships with others.
Send your resume, a letter explaining your interest in the position and four names, phone numbers and email addresses as references to: Shelly McAlpin, PO Box 1271, Casper, WY 82602 or email to Shelly@servewyoming.org. Applications will be accepted until position is filled. We hope to hire by May 20th. *In your letter of interest, please explain: why the AmeriCorps program and grant management is of interest to you; how you imagine you will approach the job; and what makes you ideally suited to assist this initiative. Please be sure to include a description of direct experience you have with program management and training while in a team atmosphere.
Experience: Financial and grant management: 1 year (Preferred)
Program Assistant – Professional Volunteer Network
Salary: $34,000 – $44,000
Program Assistant Job Description
Position Open Date: May 7, 2019
Position Closing Date: May 20, 2019
The Program Assistant will support the Volunteer Wyoming Program Coordinator (under the direction of the Executive Director) with facilitating the collaboration, development and support of the Professional Volunteer Network Initiative (PVN), which is an effort to establish a network of business and social leaders who volunteer their services, time and money together with service learning students to help nonprofits build their capacity.
The PVN Initiative is housed under ServeWyoming’s Volunteer Wyoming program, a single resource and central clearinghouse to serving Wyoming nonprofit organizations and communities, and to increase the number and effectiveness of volunteers in Wyoming.
Facilitate and support Service Learning partnerships statewide, under the Volunteer Generation Fund grant requirements.
Recruit service learning community college students and business professionals to become PVN Members, who will be matched to offer their skills/expertise to nonprofits in need.
Cultivate partnerships with local community colleges and businesses to promote volunteerism among students and employees through Service Grant agreements, which will often involve travel.
Conduct outreach, research and analyze community assets for the PVN Initiative.
Assist Program Director in development of PVN trainings and provide technical assistance to Service Grant matches.
Organize, maintain, and create PVN record keeping documents.
Respond to inquiries from PVN applicants, including nonprofits, professional/business volunteers and service learning students.
Perform initial checklist and filing of Service Grant applicants, in preparation for Program Director, plus track reporting compliance of applicants.
Coordinate PVN meetings including making logistical arrangements, generating correspondence and materials, and organizing documents.
Help manage ServeWyoming’s online volunteer matching database (www.volunteerwyoming.org) to increase efficiency and quality of volunteering in Wyoming. This includes tracking Professional Business volunteers and service learning students’ hours of service as part of the PVN Initiative, plus referring general volunteers to opportunities; answering volunteer inquiries via e-mail, and telephone; and responding to information requests.
Assist in the development of PVN materials for publication and for the web.
Research, disseminate and pursue grants to support ServeWyoming and provide match for the PVN Initiative as part of the VGF requirement
Assist with other ServeWyoming Programming including AmeriCorps State and Volunteer Wyoming as determined by the Executive Director.
Coordinate volunteer resources such as national service programs and grant programs.
Collect statistics and research on volunteerism throughout the state.
Use word-processing, Excel, vww.volutneerwyoming.org, and customized computer applications to generate program correspondence, reports, data analysis, and other documents.
Knowledge, Skills and Abilities Required:
Bachelor’s degree, or the equivalent combination of education and experience.
Must be able to pass a background check
Demonstrated excellent communications skills, both written and oral
Requires excellent organization and attention to detail.
Must be a people person and enjoy bringing people together to achieve a common goal.
Demonstrated ability to utilize online systems to maneuver and create reports in Excel, and other spreadsheet applications.
Ability to handle multiple concurrent tasks and work under tight deadlines.
Willingness to attract funds from individuals, businesses, and other potential contributors.
Demonstrated administrative and organizational skills, including the ability to work effectively with citizens in all walks of life.
Self-disciplined, self-starting style though accustomed to work with supervision.
Must be willing to travel and represent the organization by speaking knowledge able about ServeWyoming and the PVN Initiative.
Compelling commitment to strengthening the volunteer experience and the volunteer impact on Wyoming communities.
Capacity to assess community issues with patience, open-mindedness, mature judgment, and imagination.
Send your resume, a letter explaining your interest in the position and four names, phone numbers and email addresses as references to: Shelly McAlpin, PO Box 1271, Casper, WY 82602 or email them to: email@example.com. Applications will be accepted until position is filled. We hope to hire by May 20th. *In your letter of interest, please explain: why the Professional Volunteer Network Initiative and Service Learning among college students is of interest to you; how you imagine you will approach the job; and what makes you ideally suited to assist this initiative. Please be sure to include a description of direct experience you have with program assistance, working with nonprofits/volunteers, and working in a team atmosphere.